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Takamul SoftwareTakamul Software
Fleet & Transport

Maintenance

Turns every repair into a tracked, approved and costed record.

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Who it's for

Fleet and facility operators using internal workshops, external garages, or both.

The problem today

Repairs are approved on the phone, invoices arrive without a matching job, and nobody can say which vehicle is eating the maintenance budget.

  • Repair approvals happen by phone
  • Invoices arrive without matching work records
  • There is no consistent category structure
  • Service-provider history is hard to trace
  • Repeated faults are not identified
  • Repair costs are not visible by vehicle
  • Duplicate or unverified spending goes unnoticed
  • Photos and invoice attachments are missing

What it does

Maintenance requests

  • Raised by authorised users from a phone, tablet or computer
  • Vehicle, asset or facility reference where applicable
  • Description, category and priority or urgency where supported
  • Attachments added at the point the issue is reported

Work orders

  • Request, review and approval before work starts
  • Work in progress and completion tracked on the same record
  • Status tracking through the full lifecycle

Categories and providers

  • Controlled maintenance categories and sub-categories for consistent cost classification
  • Service-provider register with provider name, job history and spend history
  • Contact and supporting information where available

Cost capture and approval

  • Parts, labour and total cost recorded against the job
  • Invoice attachments, photos and supporting documents
  • Submission, review, approval and a written rejection reason; multi-level approval where configured

Analysis and exports

  • Maintenance dashboards by vehicle or asset, category, provider and period, and by company where supported
  • Outsourced work can be reviewed separately from internal maintenance activity
  • Repeated maintenance issues can be identified through historical records
  • Category-level PDF reports and Excel exports with period filtering, where supported

How the process works

  • 1

    Raise the request

    A driver, supervisor or workshop user records the fault against a vehicle or asset.

  • 2

    Approve the work

    The authorised user reviews the request and approves it before work or cost is committed.

  • 3

    Issue the work order

    The job is assigned to an internal team or an external provider with its category.

  • 4

    Record completion and cost

    Parts, labour, invoices and attachments are captured against the job.

  • 5

    Review history and repeat faults

    Dashboards show cost per vehicle, provider performance and faults that keep coming back.

    • Benefits

    • Reduce the risk of paying twice for the same job
    • Negotiate with garages using their own spend history
    • Spot the vehicle that costs more to repair than to replace
    • Every approval documented

    Why teams choose it

    • Every recorded repair keeps its documentation trail
    • Supplier spend visible per garage
    • Category costing that actually adds up
    • Approvals from a phone, in seconds

    Estimated saving: ~16 hours per month plus reduced duplicate and unverified spend

    The model also indicates a potential reduction in duplicate or unverified maintenance spending. No percentage is claimed.

    Estimated — a modelled figure based on a mid-sized operation, not a measured customer result. We will rework it with your own volumes.

    The estimate depends on:

    • Number of maintenance jobs per month
    • How approvals are handled today
    • Mix of internal and external maintenance
    • User adoption across workshops and supervisors

    Works with

    Fleet & Vehicles

    Every job is linked to a vehicle or asset record.

    Fuel Management

    Repair history reads alongside consumption trends.

    Expenses & Cost Control

    Approved repair cost joins the operating expense picture.

    Reporting, Dashboards & Administration

    Maintenance spend appears in management reporting.

    Frequently asked questions

    Operational track record

    Real numbers behind the platform

    These figures reflect the scale and discipline of the Takamul logistics network.

    • 77

      Owned trucks

      Capacity we directly control, not brokered.

    • 58

      Owned trailers

      Matching fleet for container, flatbed and dry loads.

    • 99+

      Customers served

      Repeat B2B relationships across the GCC.

    • 233

      Mapped routes

      Pre-priced, repeatable lanes with reliable ETAs.

    • 2,414+

      Invoices issued

      Documented, auditable billing history.

    • 807

      Long-haul trips

      Cross-border and inter-GCC movements.

    • 275

      Local trips

      Last-mile and domestic distribution.

    • 1,447

      Outside-truck trips

      Brokered capacity when demand exceeds the owned fleet.

    Platforms running this module

    The same module runs in production inside each of these industry platforms.

    Takamul Logistics Platform

    Trucking and transport operations, trips, fleet and finance.

    Explore platform

    HGC Portal

    Group-wide operations portal across fleet, property and admin.

    Explore platform

    Element26 ERP

    Manufacturing ERP: engineering, production, quality and finance.

    Explore platform

    Track every maintenance request from issue to approval, completion and final cost.

    Book a Maintenance DemoView all modules