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Takamul SoftwareTakamul Software
Fleet & Transport

Fleet & Vehicles

Gives you one live register of every asset, with its documents, costs, history and future.

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Who it's for

Companies that own or lease vehicles, trucks, equipment or generators.

The problem today

The vehicle list lives in one spreadsheet, insurance dates in another, registration copies in a folder on someone's desktop, and nobody knows which vehicle is due for renewal until it is stopped at a checkpoint.

  • Vehicle lists live in separate spreadsheets
  • Insurance and registration dates are tracked somewhere else
  • Documents sit on personal computers
  • Renewals are discovered too late
  • Vehicle history is difficult to trace
  • Management cannot quickly identify the total cost of one vehicle
  • Vehicle data can change without approval or history

What it does

Vehicle register

  • Vehicle code, registration or plate number, make, model and year
  • Company, department and assigned driver
  • Ownership and current status, with further fields available on request

Vehicle documents

  • Registration, insurance, permits and inspections stored per vehicle
  • Attachments kept with the record instead of a shared folder
  • Issue dates, expiry dates and renewal tracking

Expiry management

  • Automatic expiry alerts, with the alert window set during configuration
  • Expiry dashboard covering upcoming renewals and expired documents
  • Status filtering so each team sees only what it must act on

Permit management

  • Permit records with issue and renewal dates
  • Current status per permit
  • Supporting documents attached to the permit

Vehicle history and change control

  • Record creation and every subsequent edit are logged
  • The responsible user, date and time are kept with each change
  • Sensitive vehicle changes can require supervisor approval before they take effect, where configured

Life evaluation and replacement

  • Vehicle life evaluation using age, cost, usage and condition indicators — decision support, not automatic advice
  • Replacement view highlighting vehicles that may be becoming expensive or inefficient to retain
  • Company transfer history for vehicles moved between group companies

Vehicle profile

  • One profile brings together master data, documents and history
  • Fuel, maintenance and expense figures appear where those modules are connected and available

Proof and audit readiness

  • Digital proof of delivery on every trip — no lost paper PODs and no scan delays
  • Trip-linked invoicing so billing matches the movement that was actually executed
  • Full history: every trip, expense, payment and review logged with a timestamp

How the process works

  • 1

    Build the register

    Vehicles are entered once with their master data, company, department and assigned driver.

  • 2

    Attach the documents

    Registration, insurance, permits and inspections are stored on the vehicle record with their dates.

  • 3

    Track expiries

    Alerts and the expiry dashboard surface renewals before documents lapse.

  • 4

    Control changes

    Edits are logged with user, date and time, and sensitive changes can require approval.

  • 5

    Evaluate and replace

    Age, cost, usage and condition indicators support decisions about keeping or replacing a vehicle.

    • Benefits

    • Reduce the risk of an expired document surprising you
    • Instant answer to "what has this vehicle cost us this year?"
    • Replacement decisions backed by numbers instead of opinion
    • Change control stops silent edits to master data

    Why teams choose it

    • One register, always current
    • Expiry alerts timed to the window you configure
    • Data-driven replace-or-keep decisions
    • Full change history on every vehicle

    Estimated saving: ~19 hours per month of admin and chasing

    Estimated — a modelled figure based on a mid-sized operation, not a measured customer result. We will rework it with your own volumes.

    The estimate depends on:

    • Fleet size and the number of tracked documents
    • How the process is handled manually today
    • Data quality at the point of migration
    • User adoption across departments

    Works with

    Fuel Management

    Fuel transactions feed each vehicle's cost and efficiency picture.

    Maintenance

    Completed repairs become part of the vehicle's history and cost.

    Expenses & Cost Control

    Vehicle-related spend rolls into company expense analysis.

    Reporting, Dashboards & Administration

    Fleet figures surface in executive dashboards and exports.

    Frequently asked questions

    Operational track record

    Real numbers behind the platform

    These figures reflect the scale and discipline of the Takamul logistics network.

    • 77

      Owned trucks

      Capacity we directly control, not brokered.

    • 58

      Owned trailers

      Matching fleet for container, flatbed and dry loads.

    • 99+

      Customers served

      Repeat B2B relationships across the GCC.

    • 233

      Mapped routes

      Pre-priced, repeatable lanes with reliable ETAs.

    • 2,414+

      Invoices issued

      Documented, auditable billing history.

    • 807

      Long-haul trips

      Cross-border and inter-GCC movements.

    • 275

      Local trips

      Last-mile and domestic distribution.

    • 1,447

      Outside-truck trips

      Brokered capacity when demand exceeds the owned fleet.

    Platforms running this module

    The same module runs in production inside each of these industry platforms.

    Takamul Logistics Platform

    Trucking and transport operations, trips, fleet and finance.

    Explore platform

    HGC Portal

    Group-wide operations portal across fleet, property and admin.

    Explore platform

    Crop to Carton Hub

    Farm to export: pack house, quality, containers and documents.

    Explore platform

    See your entire fleet, its documents, costs and history in one controlled view.

    Book a Fleet Management DemoView all modules