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Takamul SoftwareTakamul Software
Fleet & Transport

Fuel Management

Captures every fuel transaction at the pump, validates it immediately, and turns it into efficiency intelligence.

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Who it's for

Any operation where fuel is a top-three cost.

The problem today

Fuel slips arrive in a bag at month end, someone types them into Excel, odometer readings are wrong or missing, and consumption per vehicle is a guess.

  • Fuel slips arrive at month-end
  • Entries are typed manually into Excel
  • Attachments are missing
  • Odometer readings are incorrect
  • Odometer readings are missing altogether
  • There is no trustworthy kilometres-per-litre result
  • Fuel consumption is reviewed too late to act on
  • Visibility by vehicle, company or fuel type is limited

What it does

Fuel transaction recording

  • Vehicle, date, litres and amount captured on one form
  • Station and odometer reading recorded with the transaction
  • Fuel-slip photo or attachment kept with the record

Odometer control

  • Impossible or illogical readings can be detected and rejected before saving, where validation rules are configured
  • Odometer or meter-cluster replacement is supported without breaking historical analysis

Excel bulk upload

  • Controlled Excel template rather than any spreadsheet format
  • Data validation with an error report before the final save
  • Review step so nothing is committed unchecked

Efficiency analysis

  • Kilometres per litre by vehicle, company, month and fuel type
  • Year-on-year fuel analysis with monthly comparison and historical trends
  • Recorded distance can be cross-checked against GPS distance where GPS data is available and connected

Cost visibility

  • Fuel cost dashboards by company, department, vehicle, period and fuel type
  • Diesel and gas purchase analysis for bulk fuel buyers
  • Supplier-related reporting where available

Exports and verification

  • PDF and Excel reports, including supplier reports where supported
  • An individual fuel record can be shared through a controlled public link for external verification where enabled — full fuel data is not made public

How the process works

  • 1

    Record the transaction

    Each fill is entered against a vehicle with quantity, cost, odometer and the slip attached.

  • 2

    Validate the entry

    Checks on odometer sequence and quantity help catch mistakes at the point of entry.

  • 3

    Approve where required

    Configured approval keeps unverified transactions out of reported figures.

  • 4

    Calculate efficiency

    Consumption per vehicle is derived from distance and quantity over the selected period.

  • 5

    Review trends and outliers

    Dashboards compare vehicles and periods so unusual consumption can be investigated.

    • Benefits

    • Spot likely fuel loss, over-fuelling and wrong entries early
    • Rank every vehicle and driver by real efficiency
    • Month-end fuel reporting takes far less manual work
    • Clean odometer data makes every cost-per-kilometre figure trustworthy

    Why teams choose it

    • Every litre accounted for
    • Validation at entry, where rules are configured
    • True cost per kilometre, per vehicle
    • Bulk-load years of history in one upload

    Estimated saving: ~23 hours per month plus a modelled 3–8% fuel cost reduction from visibility alone

    The source model also shows a 3–8% fuel cost reduction from visibility alone.

    Estimated — a modelled figure based on a mid-sized operation, not a measured customer result. We will rework it with your own volumes.

    The estimate depends on:

    • Fleet size and monthly transaction volume
    • Operating discipline at the point of fuelling
    • Fuel prices and route conditions
    • Current losses and how they are handled today
    • User adoption

    Works with

    Fleet & Vehicles

    Each transaction is attached to a vehicle in the register.

    Maintenance

    Efficiency drops can be read alongside repair history.

    Expenses & Cost Control

    Fuel spend contributes to company cost analysis.

    Reporting, Dashboards & Administration

    Fuel KPIs appear in management dashboards.

    Frequently asked questions

    Operational track record

    Real numbers behind the platform

    These figures reflect the scale and discipline of the Takamul logistics network.

    • 77

      Owned trucks

      Capacity we directly control, not brokered.

    • 58

      Owned trailers

      Matching fleet for container, flatbed and dry loads.

    • 99+

      Customers served

      Repeat B2B relationships across the GCC.

    • 233

      Mapped routes

      Pre-priced, repeatable lanes with reliable ETAs.

    • 2,414+

      Invoices issued

      Documented, auditable billing history.

    • 807

      Long-haul trips

      Cross-border and inter-GCC movements.

    • 275

      Local trips

      Last-mile and domestic distribution.

    • 1,447

      Outside-truck trips

      Brokered capacity when demand exceeds the owned fleet.

    Platforms running this module

    The same module runs in production inside each of these industry platforms.

    Takamul Logistics Platform

    Trucking and transport operations, trips, fleet and finance.

    Explore platform

    HGC Portal

    Group-wide operations portal across fleet, property and admin.

    Explore platform

    See fuel cost, consumption and efficiency by vehicle before the month is closed.

    Book a Fuel Management DemoView all modules