HR & Attendance
A complete daily attendance and leave system with employee records at the centre.
Daily attendance entry
Month 96% completeWho it's for
Companies with shift workers, field staff or multiple sites.
The problem today
Attendance is on paper, leave balances are argued about, and payroll gets the numbers late and incomplete.
- Attendance is recorded on paper
- Attendance information is entered late
- Leave balances are calculated manually
- Employees dispute their balances
- Missing days are discovered at month-end
- Payroll receives incomplete attendance information
- Staff repeatedly ask HR about balances and request status
- Sensitive employee information is visible to the wrong users
- Employee profiles and documents stay incomplete
- Changes to HR records are not properly tracked
What it does
Employee directory
- Employee profiles with personal and employment information
- Employee documents kept with the profile
- Department and company details where supported
- Data-completeness indicators showing administrators which details or documents still need attention
Daily attendance entry
- Daily attendance recording built for operational speed
- Keyboard navigation through the entry grid
- Bulk status setting for a whole group at once
- Team-based entry where supported, so a supervisor can record for a crew
- Attendance forms are designed to tolerate short interruptions and reduce the risk of losing unfinished entry
Attendance completion tracking
- Monthly completion tracking
- Yearly completion tracking
- Identification of unrecorded dates
- Visibility by employee, department or company where supported, so supervisors can find gaps before month-end
Attendance reports
- Employee-level reports
- Department and company summaries
- Monthly and annual views
- Completion status and relevant exports where supported
Leave requests
- Employee raises and submits the request
- Review, approval or rejection with a written rejection reason
- Multi-stage approval where configured
- Request history kept with the employee record
Leave balances
- Current leave balance visible to the employee and to HR
- Prorated entitlement
- Year-end rollover and automated yearly reset
- Balance history where supported
Leave types and working days
- Annual, sick, maternity and compassionate leave categories
- Leave types can be configured according to the organisation's approved rules, including working-day or calendar-day calculation
- Public holiday setup and working-days configuration
- Company-specific calendars where supported, so attendance and leave are calculated consistently
Permissions, audit history and self-service
- Fine-grained control over HR information, including restriction of sensitive personal data
- Restriction of salary-level information where supported, with role-based page and action access
- Changes to sensitive employee and leave records can be traced by user, date, time and action
- Employee self-service for own attendance, own leave balance, own requests and request status
How the process works
Maintain employee records
HR creates and maintains controlled employee profiles and documents.
Record attendance
Authorised users record daily attendance for employees or teams.
Request and approve leave
Employees submit requests and authorised managers review them.
Review reports
HR and management review completion, attendance, balances and pending actions.
Benefits
- Payroll gets clean, complete attendance on day one of the month
- Leave disputes end — the balance and its history are on screen
- Managers see completion gaps instead of discovering them at month end
- Sensitive HR data is properly restricted
Why teams choose it
- Attendance recorded in seconds per team
- Leave balances that calculate themselves
- Compliance-aware leave rules
- Staff self-service reduces HR interruptions
Estimated saving: ~27 hours per month across HR and supervisors
Estimated — a modelled figure based on a mid-sized operation, not a measured customer result. We will rework it with your own volumes.
The estimate depends on:
- Number of employees
- Number of sites
- Current attendance process
- Leave-request volume
- Existing HR tools
- User adoption and quality of employee master data
Works with
Reporting, Dashboards & Administration
Attendance and leave information contributes to HR reporting.
Expenses & Cost Control
Shared users and permissions reduce duplicate administration across finance and HR.
Production Management
Production companies may use attendance and production within the same platform.
Frequently asked questions
Platforms running this module
The same module runs in production inside each of these industry platforms.
Gelila — Fresh Produce ERP
Fruit and vegetable receiving, packing, cold store and accounting.
Explore platformCrop to Carton Hub
Farm to export: pack house, quality, containers and documents.
Explore platformFinStack — Seafood & Food Factory ERP
Landings, processing yield, cold store, sales and cost per kilo.
Explore platformElement26 ERP
Manufacturing ERP: engineering, production, quality and finance.
Explore platform